Errors in Birth Certificate rarely happens, but it is possible to happen since Birth Certificate is manually copied, written, and transcribed by the Philippine Statistics Authority (PSA) employees. But, if that happens there’s no need to worry since it is possible to Correct Birth Certificate Errors.
It might be frustrating knowing that there’s an error in your birth certificate since they manually type all the information you have written in the application form to their computer system but good thing is that you can fix that error. If you wanted to know-how, this might help you.
Figure out what type of correction you need:
Is it an Administrative Correction or Judicial Correction?
Administrative Correction is the type of correction that doesn’t need to go through a court proceeding for the correction to take place. You can file directly to the local civil registrar where the birth was reported.
The types of birth certificate correction that falls under Administrative Correction are:
- Wrong Name, spelling, gender
- Wrong Birth Day or Birth Month
- No Middle Name
- Incomplete Name
- Missing Name
- or any other Clerical Error
- Supplemental Report
While Judicial Correction is the type of correction in the birth certificate that needs to be processed in the court because it has a profound bearing on your legal or inheritance rights.
The types of birth certificate correction that falls under Judicial Correction are:
- Name change
- Wrong year or date of birth
- Change in citizenship
- Change in Nationality
- Incorrect middle names
- Important changes to the parent’s name
- Legitimacy or Illegitimacy changes
What are the Requirements Needed to Correct Birth Certificate Errors?
Administrative Correction
Change Name Requirements:
-PSA Birth Certificate
-Notarized Petition for Change name
-NBI Clearance
-Police Clearance
-Valid IDs (2)
Wrong Gender Requirements:
-PSA Birth Certificate
-Notarized Petition for Change gender
-NBI Clearance
-Police Clearance
-Valid IDs (2)
-Certificate of Employment or Affidavit of Non-Employment
-Medical Records
-School Records
-Baptismal Certificate
-Marriage Certificate (for married)
Wrong Birth Date / Birth Month Requirements:
-PSA Birth Certificate
-Notarized Petition for Change gender
-NBI Clearance
-Police Clearance
-Valid IDs (2)
-Certificate of Employment or Affidavit of Non-Employment
-Medical Records
-School Records
-Baptismal Certificate
-Marriage Certificate (for married)
Clerical Error / Supplemental Report Requirements:
-PSA Birth Certificate
-Valid IDs (2)
-Other supporting documents that will be asked by the Local Civil Registrar
Judicial Correction
The requirements needed for Judicial Correction will depend on the correction you’re requesting and it will be subjected to evaluation once you file your case with the Regional Trial Court.
How Much is the Fee?
- For change name, gender, birth date, and birth year
-Filing Fee Php 3,000
-Publication Fee Php 1,200 up to Php 2,500
-Notarization Fee and other fees - Clerical Error
-Filing Fee Php 1,000
-Notarization Fee and other fees Php 2,000 - Supplemental Report
-Filing Fee Php 1,000 or less - Judicial Correction fee
The court will depend on how complicated your issue is. Fees will include the filing fee, notarization fee, postage fees, etc.
How is the Process?
- Prepare all the required documents ahead of time
- Proceed to the local civil registrar where your birth was reported
- Have your case evaluated
- Submit the notarized copy along with the rest of the requirements
- Registrar will then check and verify all your documents
- Once verified, proceed to the payment section and pay for the fee
- After paying, secure the receipt
- Return to the office on the date indicated on the receipt to claim your approved petition
- Once you claimed the petition, send it to the Office of the Civil Registrar General in Manila
- Once approved, you will be informed by the local civil registrar that your Certificate of Finality is ready
- After other processes, your new birth certificate from PSA will be ready
- Claim it
How long will it take?
Name Change- 4 months up to 7 months
Gender Change- 4 months up to 7 months
Birthdate or Birth Year Change- 4 months up to 7 months
Any Clerical Error – 2 months up to 5 months
Judicial Correction – 1 year or more
NOTE:
-Personal Appearance is a must.
-Processing time will depend on what type of correction is involved.
-Any inaccurate information will add delays to the process so double check everything.
Helpful Articles:
Learn How to Get PSA Birth Certificate
Birth Certificate Late Registration in the Philippines
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